Recommended Bylaw Changes

Recommended Bylaw changes with rationale:

1.3 Registered Office
Change to reflect current PO Box.

Rationale: This past year we moved our PO Box from Bankers Hall to the Mission PO. All that is required is to update the address.

3.10 Board Composition
The change proposed here is to separate the Secretary-Treasurer into two positions and eliminate the Director position. Total Board members would remain at four.
This change would then affect all other entries under "Secretary-Treasurer" on lines 3.13, 3.14, 3.15, 3.16 and potentially in a few other places.

Rationale: Currently, the Director (formerly "Member-at-Large" position) is under-utilized and too vague with no tangible and regular duty. The Treasurer has arguably the greatest workload and to remove the need to complete meeting minutes (which is currently the job of the "Secretary" portion of "Secretary-Treasurer") would allow for less work for the Treasurer and give the fourth person on the executive (Secretary) a tangible duty.

3.15 Election of Officers and Directors of the Board
"Only members who have been with the club for at least one year prior to the election will be eligible to run for the positions of President, Vice President, or Secretary-Treasurer."

Change to:
"Only members who have been with the club for at least one year prior to the election will be eligible to run for the positions of President and Treasurer. The Vice President and Secretary position will be open to members who have raced in the previous season (if not members for one calendar year)."

Rationale: This will allow members who have joined the club in the new calendar year to run for said executive positions rather than have had to be in the club during the time of the previous AGM.

Synergy AGM

Notice of the 2010 Annual General Meeting of the
Synergy Racing Cycle Club
Thursday, December 9, 2010

The Annual General Meeting (AGM) of the membership of the Synergy Racing Cycle Club (the "Society") will be held on Thursday, December 9, 2010 at 7:00 pm in the Condon Boardroom (2nd floor)) at 1609 14th Street SW. Parking is behind the building. Access the back door and hit the buzzer labelled "Condon Boardroom."

The purpose of the AGM is to:

1) Approve the minutes of the 2009 AGM

2) Receive reports from the current Executive--President, Vice President, Secretary, and Treasurer;

3) Receive and approve the financial statements for the year ending December 31, 2009;

4) Appoint financial statement reviewers for the year ending December 31, 2010;

5) Vote on Recommended Bylaw Changes as published November 18, 2010.

5.5) Elect a Vice President and Secretary to hold office for the next two years;

6) Transacting such other business as may be properly brought before the meeting;

7) Synergy Awards;

8) Share results of the recent Synergy survey;

9) Any other discussion;

10) Take a 2010 club photo (please bring team kit);

11) Adjournment.