1. Communicate with cp regarding the race you're attending. He will indicate what form of payment will be made. Please note that for MOST races, we will pay by cheque. If you fail to communicate and pay on your own when there was team payment, you will not be reimbursed.
2. When paying on your own is required (again, please consult cp first in case he's made alternative arrangements), please collect your receipt (with as much detail as possible regarding the race; i.e., name, dates) .
3. Paste or tape (no staples!) your receipt to a standard (8.5 x 11") piece of paper. Keep race entry and travel (if approved) receipts for the same race together. You may glue them on the same page but keep different races on different pages.
4. Mail your receipts to the PO Box or give them to cp in person.
5. You will be reimbursed by mail or in person in 2-3 weeks (travel) or 4-6 weeks (entries).
FAQ:
1. Will Synergy pay for my gas?
In a word, no. We pay for fuel costs when a club vehicle is rented to attend a race as a team (min. 4 members). If you travel on your own, you are responsible for the cost of fuel. If a team vehicle is cancelled (due to lack of travellers), it's up to you to find and pay your way.
2. Will Synergy pay for my food?
No. You need to eat at home just as you need to eat on the road. Pack a lunch.
3. Will Synergy pay for my accommodations?
If you have arranged for accommodations through the team at the hotel where the team is staying, we will pay for accommodations.
4. What if I'm travelling out of province for a race?
You are never guaranteed that your race and/or travel fees will be paid when you race out of Alberta. Complete the paperwork online at least a week before the event and submit it to cp. Make sure he's aware that it's coming so he can then submit it to the AGLC. Incomplete paperwork (lack of invite to race, lack of intinerary, etc.) will be considered incomplete and not submitted. Please respect that we must submit this to the AGLC on your behalf and they will not accept incomplete forms.
5. What about Midweek Mayhem (criteriums) and Calgary Bicycle Track League? Do we get reimbursed for that?
If you compete in at least 51% of the available races of each series, you are eligible for reimbursement at the end of the season provided you: a) provide a receipt; and b) clearly demonstrate in writing or by email with dates that you competed in these races.
6. Who's this "cp" wanker and how do I get a hold of him?
My name is Colin Walsh but I go by the moniker "cp." If you're more comfortable with my proper name, please go ahead and use it. You won't even sound like my mother, though, because she calls me "Col." Don't even think about it!
I realise that this may read rather harsh--but that's what accounting is, isn't it?! I'm your Secretary-Treasurer and you'll make my job much easier (particularly when I deal with the proverbial Bean Counters) by following what I've laid out here. If you have a question regarding something, please email or call me. If I need to update something, I'll do so as it becomes necessary. I sincerely thank you.
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