Considerations on Entry Fee payments

I just want to clarify a few things since it appears that there is some confusion on how to pay entry fees for races.

1. For races that have in-person race-day registration, you are required to email synergyracingcc@yahoo.ca before race day to confirm your attendance and arrange to pick up a club cheque to take with you to the race to cover the entry fees. If there is more than one racer attending, we can arrange this between the group of you that are going. If you didn't communicate your intent to race a particular event ahead of time, didn't arrange for a club cheque and you end up paying your own fees, don't expect a reimbursement. Of course, unique situations will be reviewed.

2. For races with pre-registration (either through the ABA or the organizing club), you are required to email synergyracingcc@yahoo.ca before pre-registration starts or when you pre-register so we know ahead of time that you are planning to attend the race. Payment for entry fees is typically done on race day by cheque which will need to be arranged with the Exec members. Typically the races requiring pre-registration are larger and the chances that an Exec member will be attending are quite high. In this case you will not need to be concerned about payment since the Exec member will take care of it. If an Exec member isn't attending, we will need to make arrangements to get a club cheque to you in order to pay the entry fees.

3. For races requiring online registration and e-payment, please contact synergyracingcc@yahoo.ca to see what payment form will be applied. We are encouraging people to register and pay themselves and then submit a receipt to Reid (no receipt, no reimbursement!), however in certain cases e-payments will be done with the club credit card (e.g., Nationals).

Clear as mud? Here are some other considerations:

4. For club trips to races in Alberta where either or both travel and accommodation are being prepared by the Execs, you need to email synergyracingcc@yahoo.ca clearly stating whether you need to travel in the team transportation, whether you need hotel accommodations, or both. We can only plan vehicle rentals and room reservations accurately when we know how many Synergists are going (and not the day before the race either, please!). Use common sense and courtesy when planning your provincial races.

5. For races outside of Alberta, U22 riders will need to fill out the 'Out of Province' travel forms to be submitted for approval, preferably as soon as you know what your expenses will be. This is the only way you can get your expenses reimbursed, no exceptions. O22 riders cannot get their expenses reimbursed by AGLC rules other than race entry fees (with a submitted receipt).